The Introduction To The Event Management

The cosmos To The solvent ManagementYou be the event manager for salient company in the entertainment business. You fand so forth been asked by the managing director to write a briefing writing for a group of interns who fall in been recruited to serve up come a large feast. You were asked to explain the brilliance of programmening and administering an event of this topic from the media or their ingest business practice but fuddle no formal intimacy almost it.Your briefing paper pick ups to concentrate on the topic above, explaining the rationale for managing the event.Your briefing paper must deal with.why an action throw is necessary for any event.Techniques that can be used to monitor progressThe wideness of observe and evaluating severally stage of the patternning cycleThe role of event manager when building and stellar(a) a teamThe importance of incorporate lead beat into the schedule.INTRODUCTION casings ar growing with the passing play of time which atomic number 18 using for many purposes the like promotion of business, culture, sports, tourism, political and charity. Events are really primary(prenominal) part of society because event shows their culture and tradition. So event manager should be very thorough regarding what he is presenting.As event manager I get to organize melodyal event for large company in entertainment business. Managing director asked me to help a group of interns in organizing the medicineal festival and explain them complexities and difficulties in planning, implementing and arranging of various stages of melodyal event. Show event managers different qualities and characteristic to interns which lead help them in future life as event manager like leadership, planner, problem problem solver and team put to work etc.Define event managerEvent manager is psyche who plan and execute event. Event manger is creative, good leader and team builder.The conquestful completion of an event dep nullif ys upon the k at a timeledge and skills possessed by the event manager in handling the event. The ability of the event manager to carry out the entire trade union movement in a most appropriate manner would lead to the success of the event. However, the travail of a event manager is non an easy one. It comprises of lots of complexities and difficulties, which need to be handle with majuscule care.Why an action plan is necessary for any event?Action plan is very great and necessary for any event success. Without action plan nobody knows where he is red, how to achieve the goal, what to do, when to do and how to do it. For event manager action plan is first and most valuable step to begin. I am event manager of large company in entertainment business. I mother given the task to arrange large music festival and for that first I am making action plan which is given below. euphony festivalBudgeBooking of localeBooking of music bandsInterior designHealth and safetyCateringSecuri tyTicket damagePromotion music festivalMusic festival depart be family festival. on that point will be no age restriction because music is for everyone and everyone has rectify to enjoy. Also if anyone wants to come and we put age restriction he will feel ignorant, his mentation about us will be change in wrong way, he will neer listen our company music again so we have to very care regarding all this things. We have to spared love and peace through music because music is for everyone.BudgetFirst we should know about how much(prenominal) budget we have to clear up all arrangements. We should set the budget for everything separately like venue fight, cater and booking of band, security and promotion. So we all know how much we have to arrange all these things in spite of appearance budget.Booking of venueAs we plan an indoor music festival because of cold weather in December in Birmingham so we decides to book symphony hall Birmingham. It has its own parking .symphony hall exists in city centre of Birmingham. Hall is walking distance to railway station, coach station, taxis rank and about half hour drive from airport .so it is perfect venue for music festival.Booking of music bandsAfter booking of venue we know date which is 29 December so we have to book music bands which are available on 29 December and excessively in spite of appearance our price range.Interior designingAs now we know in that respect is capacity of 2200 people are going to gather for music festival so we have make sitting arrangement and also decorate its interior with some tautological colourful lights on stage as closely as on audience to make it much batter for utilisation.Health and safetyHealth and safety is very important we have carefully drive away heating system as well as fresh air to maintain the level of oxygen. We have to arrange ambulance and first aider in any case emergency he should be always there during the music festival. We also have to check fire al arm smoke detectors are in halal works condition.CateringWe have to order for catering for 2200 people like sandwich, burger, drinks and snacks etc. make a separate corner for this whomever feels hungry take food at any time in breakup as well as during the music festival.Disable audienceIn our venue there are about fifty seats for disable persons. We are going to make special arrangement for them so they also enjoy music festival with other people because they also have right to defy and enjoy.SecuritySecurity is very important for event. Security play vital role in success of the musical event and without security we cant handle the crowd and run the event smoothly.For security we need about two three security guards for checking the tickets. More security guards are around the stage for the music band safety and some security guards around the end of sitting area for oblige look on crowd.Close circuit cameras are also used for security purpose which are very helpful for secu rity.Ticket priceAfter calculating all the expenses we have to decide ticket price as we know the how many tickets we have to sell. Set ticket price which makes us profit as well as in audience range.PromotionAfter doing all hard work we have to promote the event which is most important for its success. We have to do advertisement in news paper, television, internet, school, colleges, universities and public places.Techniques that used to monitor progressMonitoring is defined as to keep track of implementation process.There are different techniques which can be used to monitor progress like reporting, meeting, communication, feedback, graphic entry and project schedule map.ReportingReporting is very useful technique to monitor progress like booking for venue if two or three persons are going venue checking in different location. After checking the venue all of them make report about their venue details and price for and the venue availability send report back to manager so report s will helpful for manager to make decision.MeetingThe coterminous technique for monitoring progress is regular meeting during preparation of music event. In these meeting everything is going to discuss for progress like in which part we are going right pace on right track and on other hand in which part we are lagging behind. In one way or other we have check everything and rebadged if needed.Graphic video displayThe next technique for monitoring progress is graphic presentation. In graphic presentation two things are compared like time and work progress. This show a line is drawn from start which goes on with the career of time and work, which shows how we are progressing in event.CommunicationCommunication is next technique which is very helpful for monitoring progress. Communication can be done in lots of ways like mobile phone, internet, meeting, feedback etc.If we are using mobile phone for monitoring progress we are going to ring that person and asked how much work he has done and how much left and also how long it going end so in this way we know work progress in minutes.Project schedule chartProject schedule chart is given below. Chart involves different stages of event management.http//www.kudosmatrix.co.uk/Images/chart.gifThe importance of monitoring and evaluating each stage of the planning cycleFor event manager monitoring and evaluating each stage is very important. Event manager should always keep monitoring and evaluating the planning cycle thats how event manager comes to know where we are leading and where we are lagging behind. Where we are spending the funds and how much money we are spending. Is money within the budget for that or we are spending more than our budget.For booking of venue is it booked within our set budget or it takes more money for booking of venue if so that will going to affect other areas of planning cycle. Same thing for booking of musical bands so we have to keep monitoring for making sure it remain within the ran ge of set budget.We have to monitor and pronounce security system is it working, is it in proper order if not we have fix this up within time and keep checking.The role of event manager when building and leading a teamEvent manager should be good leader and should know how to make a good team and how to work with team and lead them to success.Characteristic of good manager as leader are given below. public treasury focuses onGoals and objectiveTelling how and when to doShorter range planningOrganized and structure in workingManager is autocratic in decision makingRestrainingMaintainingConformingImitatingAdministratingDirecting and controllingProceduresConsistency stake avoidanceBottom line is that good manager is doing the right things.Event manager as a leader should be good in communication so there is no gap amid him and employees. If manager is not good in communication so there is lots of confusion surrounded by employees that will surely affect his work progress and quality as well.Event manager should also be good in prioritizing the work. Event manager should make to do list so that important work should be done in time and so that less important work should not take more time, in this way both time and cost can be saved.The importance of incorporating lead time into the schedule.The lead time is very important in schedule as well as in planning. Lead time means that time limit for doing things. If we are going to plan musical event in 28 December so thats mean we have about octette weeks in our hands. For booking of venue the lead time is one week so we have to arrange venue within one week to proceed ahead. Then we have seven weeks left afterwards booking of venue. In these seven weeks we have to book music bands, catering and security also we have to promote the music festival event and also make preparation for it.We have to book music bands in second week and also make other preparation in this week. So now we have left six weeks. We have to do all preparation and setting in next two weeks time. We have to very careful with time because we are going to promote the event for about minimum three weeks for the success of the music festival.ConclusionsMusic festivals and other events are very important in to now days busy stressful life. Music festivals should be arrange in regular intervals which will very helpful to slightly divert mind from work and will fresh up the mind. Music festivals also bring people close to each other because in todays busy nobody has time for other so it provides opportunity to meet other people.I recommended music festival to the people for enjoyment and to know about the custom and traditions of the socity.